Minutes: OpenEmbedded eV Board meeting, 22-Sep-2011

[Denys Dmytriyenko <denis@denix.org>]

Minutes: OpenEmbedded eV Board meeting, 22-Sep-2011

Attendees:

Michael Lauer (mickey)
Philip Balister (Crofton)
Florian Boor (florian)
Denys Dmytriyenko (denix)


00) action items from last meeting:
* no changes on the event box
  ** ready for next event?
  ** ELCE doesn't have real community exhibit though
* open credit card with the bank
  ** no updates so far, florian to check again
* follow up on Intel's donation offer

01) agenda:
* Yocto updates
* status of Crofton's meeting with OSUOSL team
* TSC elections for second (Khem's) seat
* GA arrangements and proxy logistics
* LF server donation status, receipt & accounting processing
* general budget

02) follow up on Intel's donation offer
* no progress - expedite the process:
  ** work with DaveS or Dirk
  ** florian to handle the financial side
  ** Crofton to handle any leagl questions, reuse prev form from TI donation
  ** denix to initiate the dialog

03) Yocto advocacy group
* a group separate from advisory board
  ** marketing oriented - t-shirts, logos on merchandise etc.
* works on the project "messaging" aspects
  ** especially important for oe-core based distros outside of Yocto
  ** clear up for the upcoming Yocto 1.1 release @ ELCE
* need someone to attend the calls and follow the progress

04) short status on Yocto advisory board meetings
* trying to figure out the budget and members fees
* auto-builders issues
  ** wearing out disks often

05) status of Crofton's meeting with OSUOSL team
* OSUOSL is not going away - high prestige
* Lance is a new paid admin for OSUOSL
* improve collaboration with OSUOSL team
  ** share/offload some of the simple admin tasks to OSUOSL admins
  ** possibly get them to host Wiki, solve Spam issues
* figure out a way for regular donations to OSUOSL
  ** try to reach the next Patron level from current Champion
  ** see if donations to OSUOSL can be made directly in OE name
* Crofton to continue discussions with Lance and Tom

06) TSC elections for Khem's seat
* run the election process:
  ** call for candidates - denix
  ** in case of 1 candidate, appoint by acclamation
  ** otherwise run the voting process and process the results - denix
  ** consult with Graeme for previous experience

07) GA arrangements and proxy logistics
* check with Jefro (or Dirk) on meeting space
* proxy form was discussed on the list and made available
* schedule the formal election process for the Board seat, currently occupied by denix
* check, if possible to have GA meetings in the US, e.g. at ELC
  ** maybe too often to have GAs every 6 month
  ** but will help people that are unable to travel to Europe
  ** making formal GA meetings more accessible would make people feel more included
* check if anybody is interested in free pass to ELCE (Martin/JaMa is local, but may not be able to attend)

08) LF servers donations, receipt processing
* LF has donated 2 servers for OE infrastructure
* Tom is receiving and setting them up
* need to handle receipts and accounting
  ** need to get the original receipt from Mike Woster and provide donation receipt
  ** florian to take care of the financial paperwork, along with mickey
  ** denix to ping Mike for the original (sales) receipt

09) general budget
* florian to start the initial draft of the budget plans
* waiting for Tom's proposal on the infrasture spending budget
* figure out possible ways to encourage donations
  ** branded merchandise - t-shirts, mugs, etc.
  ** own printed publication - magazine, newspaper with news and tutorials from oe and yocto
  ** friends/sponsors of the project page, inspired by OSUOSL implementation