Re: [lpc-contact] Memorial for Dan Williams

[James Bottomley <James.Bottomley@HansenPartnership.com>]

On Fri, 2026-09-11 at 08:44 -0400, Steven Rostedt wrote:
> On Thu, 10 Sep 2026 18:12:31 -0700
> Monika Masciangelo <mmasciangelo@linuxfoundation.org> wrote:
> 
> > Hi Steve,
> > 
> > Tuesday will be the best option with having it open to everyone. 
> > Few logistical questions to determine the space:
> > 
> > Will we need a full AV set up with streaming to BBB?  Will virtual
> > attendees be able to remote in and say a few words on screen?  Will
> > there be an onscreen (PP or video) presentation?
> 
> Dave has said that Dan's family may try to attend in person, and if
> not, they would like to find a way to attend remotely. We are up in
> the air about having BBB enabled, as BBB always records and we do not
> want this recorded (so that people can express their feels more
> openly).

Actually that's just a technical detail about the way remote A/V works,
so every remote A/V tool technically records.  However, we could spin
up an ephemeral BBB instance and shred it after the event to ensure
there are no traces left if that would make people happier?

> 
> Dave is the person on point to steer this, he may have some input on
> it.
> 
> > 
> > As for timing, approximately what time should we  schedule the
> > memorial? Will that timeframe include the reception portion of the
> > event and what time should the reception end?
> 
> I was thinking of starting it either 15 or 30 minutes after the last
> Plumbers session. The last sessions should end at 18:30, although the
> Power Management MC is scheduled a little passed and ending at 18:40.
> Perhaps 19:00 would be a good time to start.
> 
> I'll let Dave answer the specifics about the reception and speakers.
> 
> > 
> > With opening it to everyone, do you think we will have more than
> > 100 in attendance?  What is the budget for the reception appetizers
> > and drinks?
> 
> I'll let Dave answer this.

Plumbers can cover this since we seem to have an excess of sponsors
this year.  The usual cost of a cocktail reception in Prague (at least
for stag do's) is about €25-50 per head.  I'm assuming the congress
centre is on the higher side of that, so for 200-400 people we'd be
looking at about $10-20k

Regards,

James