[Outreachy][RFC]: Final Applications expectations.

[Outreachy][RFC]: Final Applications expectations.

[Usman Akinyemi]

Hello,

I hope you're doing well. As the deadline for the final Outreachy
application is approaching (Oct 29), I had a few questions regarding
submitting the final application, specifically for Git projects:

Is there a specific way we should record our contributions? For
example, should we include a link to the public mailing list
discussion of a patch?
Are there any community-specific questions or expectations we should
be aware of?
How should we go about detailing the project timeline in our application?
Is there anything specific that mentors are looking for in the final
application that we should take note of?

Thank you for your time and guidance!

Best regards,
Usman Akinyemi

Re: [Outreachy][RFC]: Final Applications expectations.

[Patrick Steinhardt]

On Tue, Oct 22, 2024 at 11:45:14AM +0000, Usman Akinyemi wrote:
> Hello,
> 
> I hope you're doing well. As the deadline for the final Outreachy
> application is approaching (Oct 29), I had a few questions regarding
> submitting the final application, specifically for Git projects:
> 
> Is there a specific way we should record our contributions? For
> example, should we include a link to the public mailing list
> discussion of a patch?

Yes. In order to make it as easy as possible for us mentors I'd suggest
to provide a link to every patch series you have sent to the mailing
list in the context of Outreachy. It would also help us if you included
the current status, e.g. whether it has been merged to `master` or
`next`, as well as the commit ID with which things have been merged.

> Are there any community-specific questions or expectations we should
> be aware of?

We outline the details that should be included in your application at
[1]. The most important things are:

  - Your self-presentation.

  - An explanation of the project you want to tackle as well as a
    rough timeline of how you want to tackle it.

  - Links to the microprojects / other projects you have done during the
    initial Outreachy phase.

It is encouraged that you send the proposal/application to the Git
mailing list so that we can provide feedback on it, which also allows
you to iterate on it before the deadline. You can search our mailing
list for examples -- most of the recent proposals in the context of GSoC
for example had a "[GSOC][PROPOSAL]" tag.

[1]: https://git.github.io/General-Application-Information/

> How should we go about detailing the project timeline in our application?

We only expect a very rough timeline here. It should give you enough
ramp-up time to learn about the code area you'll be working in and then
give a rough idea for how things will be progressing. I'd recommend to
not be overeager -- it is fine if things take time, and Git is not the
fastest-moving project. Also, account for the time it will take you to
get knowledgeable in the area.

Of course, that timeline isn't binding at all. It rather serves as a
demonstration to us that you understand the project and what subtasks it
can be split into.

> Is there anything specific that mentors are looking for in the final
> application that we should take note of?

It would be nice if you mentioned anything that could conflict with the
internship up front. This includes things like you picking up a new job
during the internship, which may limit the time you have available to
work on projects.

Anything else should be mentioned in the link provided above, I guess.

> Thank you for your time and guidance!

Thanks, and please let me know in case you have further questions!

Patrick

Re: [Outreachy][RFC]: Final Applications expectations.

[Usman Akinyemi]

On Tue, Oct 22, 2024 at 12:10 PM Patrick Steinhardt <ps@pks.im> wrote:
>
> On Tue, Oct 22, 2024 at 11:45:14AM +0000, Usman Akinyemi wrote:
> > Hello,
> >
> > I hope you're doing well. As the deadline for the final Outreachy
> > application is approaching (Oct 29), I had a few questions regarding
> > submitting the final application, specifically for Git projects:
> >
> > Is there a specific way we should record our contributions? For
> > example, should we include a link to the public mailing list
> > discussion of a patch?
>
> Yes. In order to make it as easy as possible for us mentors I'd suggest
> to provide a link to every patch series you have sent to the mailing
> list in the context of Outreachy. It would also help us if you included
> the current status, e.g. whether it has been merged to `master` or
> `next`, as well as the commit ID with which things have been merged.
>
> > Are there any community-specific questions or expectations we should
> > be aware of?
>
> We outline the details that should be included in your application at
> [1]. The most important things are:
>
>   - Your self-presentation.
>
>   - An explanation of the project you want to tackle as well as a
>     rough timeline of how you want to tackle it.
>
>   - Links to the microprojects / other projects you have done during the
>     initial Outreachy phase.
>
> It is encouraged that you send the proposal/application to the Git
> mailing list so that we can provide feedback on it, which also allows
> you to iterate on it before the deadline. You can search our mailing
> list for examples -- most of the recent proposals in the context of GSoC
> for example had a "[GSOC][PROPOSAL]" tag.
>
> [1]: https://git.github.io/General-Application-Information/
>
> > How should we go about detailing the project timeline in our application?
>
> We only expect a very rough timeline here. It should give you enough
> ramp-up time to learn about the code area you'll be working in and then
> give a rough idea for how things will be progressing. I'd recommend to
> not be overeager -- it is fine if things take time, and Git is not the
> fastest-moving project. Also, account for the time it will take you to
> get knowledgeable in the area.
>
> Of course, that timeline isn't binding at all. It rather serves as a
> demonstration to us that you understand the project and what subtasks it
> can be split into.
>
> > Is there anything specific that mentors are looking for in the final
> > application that we should take note of?
>
> It would be nice if you mentioned anything that could conflict with the
> internship up front. This includes things like you picking up a new job
> during the internship, which may limit the time you have available to
> work on projects.
>
> Anything else should be mentioned in the link provided above, I guess.
>
> > Thank you for your time and guidance!
>
> Thanks, and please let me know in case you have further questions!
>
> Patrick
Hi Patrick, thanks for your reply. As you may know, Outreachy has a
kind of form for submitting applications (they have some set of
questions someone has to provide answers to)not like GSOC where the
applicants do not fill any form for their proposal application. I am
guessing someone should add something  like self-presentation in
answer to one of the questions as there is not really any question
asking about someone personally. I think what is near to it is about
previous experience.
Also, anything about applying to two projects ?

I will start working on my final application to get enough feedback.

Thank you.

Re: [Outreachy][RFC]: Final Applications expectations.

[Patrick Steinhardt]

On Tue, Oct 22, 2024 at 12:54:18PM +0000, Usman Akinyemi wrote:
> On Tue, Oct 22, 2024 at 12:10 PM Patrick Steinhardt <ps@pks.im> wrote:
> > On Tue, Oct 22, 2024 at 11:45:14AM +0000, Usman Akinyemi wrote:
> Hi Patrick, thanks for your reply. As you may know, Outreachy has a
> kind of form for submitting applications (they have some set of
> questions someone has to provide answers to)not like GSOC where the
> applicants do not fill any form for their proposal application. I am
> guessing someone should add something  like self-presentation in
> answer to one of the questions as there is not really any question
> asking about someone personally. I think what is near to it is about
> previous experience.

I wasn't aware :) But agreed, previous experience sounds close enough to
me.

> Also, anything about applying to two projects ?

That is a good question. The only thing I could find on this was the
following statement:

    > You are welcome to apply to Outreachy multiple times. However, you
    > can only be accepted as an Outreachy intern once.

I'm not a 100% sure whether this means that you can apply to multiple
projects or whether it means that you can apply to Outreachy multiple
years until your proposal gets accepted.

I've asked internally whteher this is okay and will get back to you once
I've got an answer.

> I will start working on my final application to get enough feedback.

Thanks!

Patrick

Re: [Outreachy][RFC]: Final Applications expectations.

[Usman Akinyemi]

On Tue, Oct 22, 2024 at 1:13 PM Patrick Steinhardt <ps@pks.im> wrote:
>
> On Tue, Oct 22, 2024 at 12:54:18PM +0000, Usman Akinyemi wrote:
> > On Tue, Oct 22, 2024 at 12:10 PM Patrick Steinhardt <ps@pks.im> wrote:
> > > On Tue, Oct 22, 2024 at 11:45:14AM +0000, Usman Akinyemi wrote:
> > Hi Patrick, thanks for your reply. As you may know, Outreachy has a
> > kind of form for submitting applications (they have some set of
> > questions someone has to provide answers to)not like GSOC where the
> > applicants do not fill any form for their proposal application. I am
> > guessing someone should add something  like self-presentation in
> > answer to one of the questions as there is not really any question
> > asking about someone personally. I think what is near to it is about
> > previous experience.
>
> I wasn't aware :) But agreed, previous experience sounds close enough to
> me.
>
> > Also, anything about applying to two projects ?
>
> That is a good question. The only thing I could find on this was the
> following statement:
>
>     > You are welcome to apply to Outreachy multiple times. However, you
>     > can only be accepted as an Outreachy intern once.
>
> I'm not a 100% sure whether this means that you can apply to multiple
> projects or whether it means that you can apply to Outreachy multiple
> years until your proposal gets accepted.
Applying to multiple projects is accepted by Outreachy I think, as
someone can submit an application separately for each of the projects
in a community. I am just curious if Git has anything regarding it.

Thanks
Usman
>
> I've asked internally whteher this is okay and will get back to you once
> I've got an answer.
>
> > I will start working on my final application to get enough feedback.
>
> Thanks!
>
> Patrick

Re: [Outreachy][RFC]: Final Applications expectations.

[Patrick Steinhardt]

On Tue, Oct 22, 2024 at 03:13:52PM +0200, Patrick Steinhardt wrote:
> I've asked internally whteher this is okay and will get back to you once
> I've got an answer.

Quoting the answer I got:

    > Yes applicants are allowed to apply to multiple projects.
    > 
    > Though we recommend that applicants contribute to not more than
    > two projects as it can be quite overwhelming to balance
    > contributing to that many projects.

Patrick

Re: [Outreachy][RFC]: Final Applications expectations.

[Patrick Steinhardt]

On Tue, Oct 22, 2024 at 01:39:21PM +0000, Usman Akinyemi wrote:
> On Tue, Oct 22, 2024 at 1:13 PM Patrick Steinhardt <ps@pks.im> wrote:
> >
> > On Tue, Oct 22, 2024 at 12:54:18PM +0000, Usman Akinyemi wrote:
> > > On Tue, Oct 22, 2024 at 12:10 PM Patrick Steinhardt <ps@pks.im> wrote:
> > > > On Tue, Oct 22, 2024 at 11:45:14AM +0000, Usman Akinyemi wrote:
> > > Hi Patrick, thanks for your reply. As you may know, Outreachy has a
> > > kind of form for submitting applications (they have some set of
> > > questions someone has to provide answers to)not like GSOC where the
> > > applicants do not fill any form for their proposal application. I am
> > > guessing someone should add something  like self-presentation in
> > > answer to one of the questions as there is not really any question
> > > asking about someone personally. I think what is near to it is about
> > > previous experience.
> >
> > I wasn't aware :) But agreed, previous experience sounds close enough to
> > me.
> >
> > > Also, anything about applying to two projects ?
> >
> > That is a good question. The only thing I could find on this was the
> > following statement:
> >
> >     > You are welcome to apply to Outreachy multiple times. However, you
> >     > can only be accepted as an Outreachy intern once.
> >
> > I'm not a 100% sure whether this means that you can apply to multiple
> > projects or whether it means that you can apply to Outreachy multiple
> > years until your proposal gets accepted.
> Applying to multiple projects is accepted by Outreachy I think, as
> someone can submit an application separately for each of the projects
> in a community. I am just curious if Git has anything regarding it.

Ah, our mails crossed. In any case, I don't think we have anything on
this in the Git project. But if you apply to multiple Git projects I'd
strongly recommend to state which of those projects you prefer to work
on so that we can make an informed decision here.

Patrick

Re: [Outreachy][RFC]: Final Applications expectations.

[Usman Akinyemi]

On Tue, Oct 22, 2024 at 1:46 PM Patrick Steinhardt <ps@pks.im> wrote:
>
> On Tue, Oct 22, 2024 at 01:39:21PM +0000, Usman Akinyemi wrote:
> > On Tue, Oct 22, 2024 at 1:13 PM Patrick Steinhardt <ps@pks.im> wrote:
> > >
> > > On Tue, Oct 22, 2024 at 12:54:18PM +0000, Usman Akinyemi wrote:
> > > > On Tue, Oct 22, 2024 at 12:10 PM Patrick Steinhardt <ps@pks.im> wrote:
> > > > > On Tue, Oct 22, 2024 at 11:45:14AM +0000, Usman Akinyemi wrote:
> > > > Hi Patrick, thanks for your reply. As you may know, Outreachy has a
> > > > kind of form for submitting applications (they have some set of
> > > > questions someone has to provide answers to)not like GSOC where the
> > > > applicants do not fill any form for their proposal application. I am
> > > > guessing someone should add something  like self-presentation in
> > > > answer to one of the questions as there is not really any question
> > > > asking about someone personally. I think what is near to it is about
> > > > previous experience.
> > >
> > > I wasn't aware :) But agreed, previous experience sounds close enough to
> > > me.
> > >
> > > > Also, anything about applying to two projects ?
> > >
> > > That is a good question. The only thing I could find on this was the
> > > following statement:
> > >
> > >     > You are welcome to apply to Outreachy multiple times. However, you
> > >     > can only be accepted as an Outreachy intern once.
> > >
> > > I'm not a 100% sure whether this means that you can apply to multiple
> > > projects or whether it means that you can apply to Outreachy multiple
> > > years until your proposal gets accepted.
> > Applying to multiple projects is accepted by Outreachy I think, as
> > someone can submit an application separately for each of the projects
> > in a community. I am just curious if Git has anything regarding it.
>
> Ah, our mails crossed. In any case, I don't think we have anything on
> this in the Git project. But if you apply to multiple Git projects I'd
> strongly recommend to state which of those projects you prefer to work
> on so that we can make an informed decision here.
>
> Patrick
Noted with thanks.

Re: [Outreachy][RFC]: Final Applications expectations.

[Samuel Abraham]

Hello Patrick, Usman

Thanks for the clarification and feedback.

Re: [Outreachy][RFC]: Final Applications expectations.

[Chizoba ODINAKA]

Thanks Usman for raise this. And thank Patrick for the clarity.