Pre-register now for the Xen Project Winter Meetup 2024!

Pre-register now for the Xen Project Winter Meetup 2024!

[Olivier Lambert]

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Hello everyone,

As discussed during our previous Xen Summit in the first design session, "The Future of Xen Events," we aim to create an event that is:

 * Financially neutral for the Xen Project (0 cost, entirely supported by Vates and sponsors)
 * 100% branded as a Xen Event, similar to a regular Summit
 * Featuring content akin to a normal summit (talks & design sessions)
 * Attracting new contributors to the Xen dev community
 * Utilizing our own tools to reduce costs and be free from the Linux Foundation
 * Serving as a test bed for future Xen meetings, proving we can manage without the LF
That's exactly what we are doing with the Xen Project Winter Meetup 2024! More details are available at https://campaign.vates.tech/xen-project-winter-meetup [https://campaign.vates.tech/xen-project-winter-meetup].
Save the Date: The event will take place on January 30-31, 2024 (Tuesday to Friday) in Grenoble. Consider using the weekend to enjoy nearby ski resorts! 😇

ACTION NEEDED: PRE-REGISTER NOW 🎯
We need to gather a selection committee for the CFP, but first, we need your help: please pre-register if you plan to attend. The event is capped at 50 participants, and we already have 15 pre-registrations from the academic world (researchers, students, PhDs).

The sooner you pre-register, the better we can organize. The pre-registration form is available on the event website: Pre-register here [https://campaign.vates.tech/xen-project-winter-meetup].

By pre-registering, you'll stay informed about official registration, being part of the selection committee, venue details, and everything you need to attend.

Note: your data is secure; all our tools (CFP tool, registration tool, etc.) are self-hosted on our servers in France, running on Xen. No third-party tools are used.

Looking forward to your participation!

Best regards,



Olivier Lambert | Vates CEO

XCP-ng & Xen Orchestra - Vates solutions
Book a meeting with me: https://cal.vates.tech/olivier-lambert
web: https://vates.tech


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Re: Pre-register now for the Xen Project Winter Meetup 2024!

[Julien Grall]

Hi Olivier,

Le mer. 17 juil. 2024 à 16:33, Olivier Lambert
<olivier.lambert@vates.tech> a écrit :
>
> Hello everyone,
>
> As discussed during our previous Xen Summit in the first design session, "The Future of Xen Events," we aim to create an event that is:
>
> Financially neutral for the Xen Project (0 cost, entirely supported by Vates and sponsors)
> 100% branded as a Xen Event, similar to a regular Summit
> Featuring content akin to a normal summit (talks & design sessions)
> Attracting new contributors to the Xen dev community
> Utilizing our own tools to reduce costs and be free from the Linux Foundation
> Serving as a test bed for future Xen meetings, proving we can manage without the LF
>
>
> That's exactly what we are doing with the Xen Project Winter Meetup 2024! More details are available at https://campaign.vates.tech/xen-project-winter-meetup.
>
> Save the Date: The event will take place on January 30-31, 2024 (Tuesday to Friday) in Grenoble. Consider using the weekend to enjoy nearby ski resorts! 😇

I assume you mean 2025? :) But can you confirm the dates? Is it two
days or 4 days?

Cheers,

-- 
Julien Grall

Re: Pre-register now for the Xen Project Winter Meetup 2024!

[Kelly Choi]

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Thank you, Olivier, this will be a great trial for the Xen Project and we
are grateful for Vates' support.

*Some FAQs for the community:*

   - Will there be a virtual element?
      - For this specific event, we will not have a virtual element so that
      the meetup can focus on in-person collaboration and scoping out
how to run
      smoothly.
   - Does this replace Xen Summit?
      - No. This event is a separate meetup to help bring together our
      community and enhance collaboration and knowledge sharing. We will still
      look to run annual Xen Summits, but this event may change the way how
      things are run in the future in a bid to save costs and increase the
      frequency of meetups.
   - What other locations have been considered? and why Grenoble?
      - Multiple locations are considered. We have community members based
      worldwide, and we want to ensure that everyone has a chance to meet.
      Grenoble has been selected as we have support from Vates hosting at the
      location and also acts as a first trial. The location means we
can host for
      free, which we pass on to attendees. In the future, we are also
looking at
      hosting events in the US.
   - I want to help host an event, what should I do?
      - Reach out to me! We love to see our community engaged and running
      local events so any support here is welcomed. We might also have a small
      budget to help you get started.

If you have any other questions, Olivier and I will be on hand to help!

Many thanks,
Kelly Choi

Community Manager
Xen Project


On Wed, Jul 17, 2024 at 6:19 PM Olivier Lambert <olivier.lambert@vates.tech>
wrote:

> Well, I guess that's what happens when you write emails at the end of an
> exhausting day! 😅 Let's get those dates right:
>
>    - The Xen Project Winter Meetup is *in 2025*.
>    - The event will take place over *two days, Thursday and Friday,
>    January 30 and 31, 2025*.
>
> Thank you for bearing with me on this.
>
> All the details on the website are accurate from the start.
>
>
>
>
>
>
> * Olivier Lambert | Vates CEO*
> *XCP-ng & Xen Orchestra - *Vates solutions
> Book a meeting with me <https://cal.vates.tech/olivier-lambert>
> *web:* https://vates.tech
>
> On Wednesday, 07/17/2024, 17:33, Olivier Lambert
> <olivier.lambert@vates.tech> wrote:
>
> Hello everyone,
>
> As discussed during our previous Xen Summit in the first design session,
> "The Future of Xen Events," we aim to create an event that is:
>
>    - Financially neutral for the Xen Project (0 cost, entirely supported
>    by Vates and sponsors)
>    - 100% branded as a Xen Event, similar to a regular Summit
>    - Featuring content akin to a normal summit (talks & design sessions)
>    - Attracting new contributors to the Xen dev community
>    - Utilizing our own tools to reduce costs and be free from the Linux
>    Foundation
>    - Serving as a test bed for future Xen meetings, proving we can manage
>    without the LF
>
>
> That's exactly what we are doing with the Xen Project Winter Meetup 2024!
> More details are available at
> https://campaign.vates.tech/xen-project-winter-meetup.
>
> *Save the Date:* The event will take place on January 30-31, 2024
> (Tuesday to Friday) in Grenoble. Consider using the weekend to enjoy nearby
> ski resorts! 😇
> Action Needed: Pre-register Now 🎯
>
> We need to gather a selection committee for the CFP, but first, we need
> your help: please pre-register if you plan to attend. The event is capped
> at 50 participants, and we already have 15 pre-registrations from the
> academic world (researchers, students, PhDs).
>
> The sooner you pre-register, the better we can organize. The
> pre-registration form is available on the event website: Pre-register here
> <https://campaign.vates.tech/xen-project-winter-meetup>.
>
> By pre-registering, you'll stay informed about official registration,
> being part of the selection committee, venue details, and everything you
> need to attend.
>
> *Note:* your data is secure; all our tools (CFP tool, registration tool,
> etc.) are self-hosted on our servers in France, running on Xen. No
> third-party tools are used.
>
> Looking forward to your participation!
>
> Best regards,
>
>

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