xfs office hours meeting minutes

xfs office hours meeting minutes

[Darrick J. Wong]

Hi everyone,

For background, Dave asked this on IRC on Tuesday:

[15:03] <dchinner> djwong: can you publish updated minutes for what is
discussed during the office hours meeting?

After a couple of days of doing some research and thinking about this,
I've decided that the answer is no, I cannot simultaneously facilitate
the meeting /and/ produce a detailed minute-by-minute record of what was
discussed.  I welcome someone volunteering to function as a scribe,
though I'll note that for most of the other community meetings (e.g.
LSFMM, LPC, etc) minutes are not produced.

Like the ext4 community call, the weekly hour is spent on asking fairly
mundane procedure questions of the release managers, people asking
questions when they get stuck, a roundtable of what everyone's working
on, and discussion of ideas.  This last thing is what I gather is the
sticking point -- people are allergic to backroom settlement of
conflicts that everyone is then bound to live with.

For those situations, I prefer to roughly follow the practice of ext4
community call.  To my observation, that practice is that if we think
we've settled a question, then a summary of that discussion will be sent
to the list for broader examination.  That to me feels like a reasonable
compromise between the unstructured conversations that occur on the call
vs. maintaining a public record.

Also, for people who have been attending the calls, I have numerous
conflicts for the next month or two, so the next office hours will be:

May 20
June 10
July 1

(and back to weekly starting July 1)

--D

Re: xfs office hours meeting minutes

[Dave Chinner]

On Fri, May 16, 2025 at 04:39:02PM -0700, Darrick J. Wong wrote:
> Hi everyone,
> 
> For background, Dave asked this on IRC on Tuesday:
> 
> [15:03] <dchinner> djwong: can you publish updated minutes for what is
> discussed during the office hours meeting?
> 
> After a couple of days of doing some research and thinking about this,
> I've decided that the answer is no, I cannot simultaneously facilitate
> the meeting /and/ produce a detailed minute-by-minute record of what was
> discussed.

I didn't ask for a transcript of the meeting, nor a detailed
recording of everything that everyone says.

> I welcome someone volunteering to function as a scribe,
> though I'll note that for most of the other community meetings (e.g.
> LSFMM, LPC, etc) minutes are not produced.

However, stuff like LSFMM (and often LPC) has detailed summaries of
each discussion published on the public record by community focussed
organisations like LWN....

> Like the ext4 community call, the weekly hour is spent on asking fairly
> mundane procedure questions of the release managers, people asking
> questions when they get stuck, a roundtable of what everyone's working
> on, and discussion of ideas.  This last thing is what I gather is the
> sticking point -- people are allergic to backroom settlement of
> conflicts that everyone is then bound to live with.

You're making a big assumption about why I asked this question,
Darrick.

I asked because the time at which the meeting is held is prohibitive
for me to attend, so unless there is some published record, I have
no idea what is happening in the wider XFS community.

Like yourself, I also want to know what everyone is working on, what
knowledge gaps they need filled, where they are getting stuck, what
are the most important problems that need to be solved, etc.

I had assumed, as the person running the meeting, that you would be
keeping notes of these sorts of things for followup purposes. At
minimum, private notes to remind yourself before the next meeting of
what people were struggling with last week. That's really all I was
asking to be published - I certainly don't want or need detailed
everything-he-said-and-she-said recordings of the meetings.

Perhaps that was a bad assumption to make that someone was taking
useful notes, but it never even crossed my mind that you weren't
taking any notes at all during the meeting.

> For those situations, I prefer to roughly follow the practice of ext4
> community call.  To my observation, that practice is that if we think
> we've settled a question, then a summary of that discussion will be sent
> to the list for broader examination.

Even if the issue is not settled, a summary of the discussion should
be published so everyone knows (or can discover) what has already
been discussed instead of treading the same ground on the mailing
list later on....

> That to me feels like a reasonable
> compromise between the unstructured conversations that occur on the call
> vs. maintaining a public record.

Except for the fact it doesn't provide any of the information I'd
like about what was discussed during the meetings.

-Dave.
-- 
Dave Chinner
david@fromorbit.com